Softamycin — Lab Software for Diagnostic Centres | LIS, Reports, Billing, CRM
SoftamycinLab software

Softamycin · Laboratory Information System

One lab system that already speaks your workflow.

A purpose-built platform for your diagnostic centre. Registration, samples, results, reports, billing, inventory and staff attendance in a single login, running on your own server.

46capabilities in one system
1login for every team
₹0per-user licence fees
100%of your data on your own server

The product of a pathology lab is the report a patient carries home: accurate, on time, and trusted. Off-the-shelf software treats your lab as one of thousands on a shared platform. Softamycin is built the other way around. It starts from how your lab actually works and makes that faster, safer, and cheaper to run.

00042 CBC · EDTA

One sample, tracked end to end

  1. Registered
  2. Collected
  3. Received
  4. Result entered
  5. Approved
  6. Report ready

Illustrative timeline. Every step is time-stamped against the barcode, so the lab always knows where a sample is and how long it has been there. Reference ranges match the patient's age and sex, flags are computed automatically, and critical results (such as a platelet count of 18 ×10³/µL) are always double-confirmed before they can be saved.

What it does

Core modules, one login

The systems most labs juggle separately (a LIS, a billing tool, a referrer portal, an inventory register and a biometric attendance app) are one connected platform here.

Registration & Billing

Live bill preview before anything is final: itemised tests, packages at real prices, discounts with reasons, and an audited invoice.

Sample Lifecycle

Barcodes at collection, order-wise collect and receive, typed barcodes always double-confirmed, and clean recollection on rejects.

Result Entry & Validation

Order-grouped worklist with auto-calculations (eGFR, BMI, formula tests), differential checks, reruns, microbiology, and a three-step release: the technician saves, a senior technician reviews, and only the doctor approves.

Reports

Branded PDFs with age/sex ranges, methods, interpretations, a BMI gauge, pathologist signatures and a QR code for online verification.

Referrer / Client Portal

Referring doctors and clients register, collect and print only their own patients' reports, scoped strictly to their code.

Stock & Inventory

Receive reagent lots, record consumption, and see live balances with expiry and low-stock alerts. Every movement is audited.

Biometric Attendance

GPS geofence plus face recognition, so attendance can't be faked from home or by a colleague. Leave and approvals included.

Roles & Audit

Per-user permissions and a complete audit log of who did what, and when, across every module.

At a glance

What sets it apart

In the patient's hands

Two things people notice first

A report that looks like your lab, and can be checked by anyone

The report is the lab's brand. Every one carries the right reference ranges for age and sex, clear flags, the pathologist's signature and a QR code that opens a verification page.

  • QR verification proves a printout is genuine and unaltered.
  • Speedometer BMI gauge and colour-coded graphics for other tests turn bare numbers into something patients read instantly.
  • Methods and interpretations printed with each test, not left to a generic template.

Attendance that can't be faked from home

Staff punch in on their phone only when they are physically inside the lab's geofence and their face matches their profile. No proxy punches, no disputes over hours.

  • GPS geofence around each lab location.
  • Facial biometrics on every punch: key points on the face are mapped into a unique graph and matched to the staff member's enrolled profile.
  • Leave requests and approvals in the same app.

Graphical reports

Results patients understand at a glance

A bare number means little to most patients. The software prints the most important results as clear, colour-coded graphics, starting with the speedometer-style BMI gauge. The same treatment can be added to any other test on the report.

22.4 NORMAL
BMI gaugeUnderweight, normal, overweight, obese. Cut-offs can follow WHO or Asian-Indian guidelines.
45.76.510 NormalPreDiabetes 7.2%
HbA1c bandShows where the result falls between normal, prediabetes and diabetes.
02030100 DeficientSufficient 17
Vitamin D bandDeficient, insufficient or sufficient, in ng/mL.
6789 target 6.5 7.2
Trend over visitsPrevious results plotted on the report, so progress is visible.

Example values. Graphics can be added for any test, such as the lipid profile, thyroid, eGFR stage, haemoglobin or liver panel, and styled to your lab's report design.

Clinical intelligence

Complex calculations, done correctly every time

Some results are not measured on an analyzer. They are calculated from several values, and the right formula depends on who the patient is. The software does this automatically at result entry, so a technician never works it out by hand or picks the wrong equation. eGFR is the best example.

What goes in

  • Serum creatininefrom the analyzer, in mg/dL or µmol/L
  • Agefrom registration, calculated to the day
  • Sexfrom registration
  • Exact agein years and months, for the child's median creatinine (Q)

Children · under 18

Pottel equation (height-independent)

eGFR = 107.3 ÷ (Scr ÷ Q)

Q = median serum creatinine for the child's age and sex. Up to 14 years: Q = 0.0270 × age + 0.2329 (mg/dL); from 15 to 17 years, age- and sex-specific Q values are used. No height is needed.

Example: boy, 8 years, creatinine 0.5 → Q = 0.449 → 96 mL/min/1.73m²

Adults · 18 and over

CKD-EPI 2021 equation

eGFR = 142 × min(Scr/κ, 1)α × max(Scr/κ, 1)−1.200 × 0.9938age × 1.012 [if female]

κ = 0.7 (female) or 0.9 (male) · α = −0.241 (female) or −0.302 (male)
Example: woman, 62 years, creatinine 1.3 → 46 mL/min/1.73m², stage G3a

Why it is complex, and what the software handles on its own:

1 · Picks the formula by ageChildren use the Pottel equation and adults use CKD-EPI 2021. The age is calculated from date of birth, so a patient who turned 18 last week moves to the adult formula automatically.
2 · Applies sex-specific constantsκ and α change with sex, and a separate 1.012 factor applies to women. Using the wrong set shifts the result noticeably.
3 · Handles the piecewise splitThe equation behaves differently above and below the κ threshold, using min() and max() terms with different exponents. Both are applied correctly for every value.
4 · Corrects for age declineThe 0.9938age term lowers expected kidney function each year of life, raised to the patient's exact age.
5 · Converts unitsCreatinine reported in µmol/L is converted to mg/dL (÷ 88.4) before calculation, so analyzer units never cause an error.
6 · Checks inputs firstIf date of birth or sex is missing, or creatinine is outside a plausible range, the result is held and the technician is asked to check, instead of printing a wrong number.
7 · Stages and interpretsThe result is rounded, placed in its KDIGO stage (G1 to G5), and printed with a colour-coded stage bar and interpretation.
8 · Recalculates on correctionIf creatinine, age or sex is corrected, eGFR updates at once, and the change is recorded in the audit trail.
G5G4G3bG3aG2G1 01530456090120+ 46 · G3a

How the adult example prints on the report. The formulas above are the standard set; the equations used can be changed in the master, for example to Schwartz or CKiD for children, the EKFC equation, CKD-EPI 2009, or Cockcroft-Gault creatinine clearance for drug dosing. The same engine runs BMI, LDL (Friedewald), the A/G ratio, corrected calcium and any other formula your lab needs.

Machine interface safeguard

Analyzer results are checked against the reporting unit

Results come straight from the analyzer through the machine interface. Where the analyzer sends the unit along with the value, the software also checks that it matches the unit set for that test on the report. A mismatch is never printed silently: the result is held and flagged, or converted using the approved factor, before it reaches the pathologist.

Collection to report Unique to this software

What the phlebotomist records flows straight into the result

Most lab software stops at the barcode. Here, the details captured at the collection site or during home collection (fasting status, sample time, height, weight, clinical history, urine volume) are carried through to result entry. They feed calculations, shape interpretation and print on the report, so nothing is retyped or lost on paper.

1At collection

Mandatory fields per test, so the phlebotomist can't skip what the result depends on.

2At result entry

  • Exact age and sex choose the right eGFR formula and constants
  • Height and weight calculate BMI and the gauge
  • Urine volume converts protein to mg per 24 hours
  • Sample time checks the gap for PP and GTT samples
  • Fasting status selects the right reference range and comment
  • Clinical history appears beside results for the pathologist

3On the report

Illustrative example. Which details are captured, and for which tests, is set in the master sheets and can be changed at any time.

B2B test requisition forms, scanned and kept with the order

Every TRF that arrives from a B2B client, whether a collection centre, hospital or corporate, is scanned into the software when the sample is received. It is attached to that order and can be opened by the lab team at registration, result entry and approval.

  • Settles disputes quickly. If a client later questions which tests were ordered, the patient details or the bill, the original signed form is one click away.
  • Catches inconsistencies early. Staff compare the form with the registered order, so a missed or extra test is spotted before processing.
  • Kept safely. Stored on your lab's own server, searchable by client, patient or date, with every view logged.

Always in the loop

Clients are updated automatically at every step

Referring doctors, collection centres, hospitals and corporate clients get automatic WhatsApp, SMS or email updates on the status of their samples, not just the final report. Nobody has to phone the lab to ask what is happening.

Report ready with the signed PDF Sample rejected with the reason and a recollection request Sample on hold with the reason and expected time Critical result alert sent at once Result on hold when the pathologist needs more details, such as clinical history

Which messages each client receives, on which channel, and the wording, are all set in the master. Every message sent is logged against the sample.

Patient safety Unique to this software

Double-entry check by two technicians for manual tests

Tests like blood grouping and rapid card tests are read by eye and typed in by hand. There is no analyzer printout to cross-check, so one wrong click can mean a wrong blood group or a missed positive. This software requires two different technicians to enter the result independently before it can be released. Off-the-shelf lab software does not offer this.

ATechnician 1 · first entry

TestBlood group (ABO / Rh)
Result enteredB Positive

Saved and hidden from Technician 2

BTechnician 2 · blind second entry

TestBlood group (ABO / Rh)
Result enteredB Positive

Cannot see the first entry

Entries matchResult moves to pathologist approval
!
Entries differResult is blocked, both technicians are alerted, and the test is re-read
Two different peopleThe same login cannot make both entries, so one person can't confirm their own mistake.
Blind second entryThe second technician never sees the first result, so they read the card or slide fresh instead of copying.
Mismatch stops the reportA disagreement can't be overridden quietly. It's flagged, re-read and resolved before anything is printed.
Fully traceableBoth entries, both names and the time of each are kept in the audit trail.

Applies to any manual-entry test set in the master: blood grouping and Rh typing, and rapid cards such as HIV, HBsAg, HCV, dengue NS1/IgM, malaria antigen and urine pregnancy. Critical results are always double-confirmed before they are saved.

Critical results are always double-confirmed

Every result in the critical range, whether it comes from an analyzer or is typed in, must be confirmed a second time before it can be saved. There is no setting to skip it.

Planned next — improbable-value guard: beyond the critical range, values so rare they are almost never genuine (a haemoglobin of 25 g/dL, a potassium of 9 mmol/L) will be treated as suspect by default, and will always demand reconfirmation on the same sample or a fresh repeat sample before they can be released.

Manual entries are easy to identify

Every result carries its source. Values typed by hand are clearly marked on the worklist, at approval and in the audit trail, so the pathologist knows exactly which numbers did not come from a machine.

Typed barcodes are always double-confirmed

Barcodes are normally scanned. If a label won't scan and the number is typed in by hand, it must be typed a second time to confirm, so a sample can never be linked to the wrong patient by a typing slip.

Three-step release

Save, review, approve: three people, in order

Every report passes through three sets of hands before it can print. A technician saves the values, a senior technician reviews every one of them, and only the doctor can approve and sign. Each step is a separate permission, so a junior technician cannot clear their own work, and nobody can approve a result that has not been reviewed.

The order is enforced by the system itself, not by hiding buttons: approval is refused outright while anything still awaits review, and no report can print before the doctor signs. Every step records who did it and when, in the audit trail. This covers numeric results, descriptive reports and cultures alike; editing a value at any stage sends it back for a fresh review.

Faster reporting

Auto-approval of normal results

When every parameter of a test is within its normal range and all safety conditions are met, the result is approved automatically and the report is released at once. The pathologist's time goes to the abnormal and critical results that need a human eye, and normal reports reach patients and doctors much faster.

The conditions are set in the master and can be changed at any time: which tests qualify, the limits used, and which checks must pass. Anything that fails a condition goes to the pathologist as usual, and every auto-approval is recorded in the audit trail.

Intelligent matching

Repeat samples are identified automatically

When a sample is registered, the software checks it against earlier records for the same patient. Repeats are recognised and linked instead of being treated as a brand-new, unrelated sample.

  • Returning patients recognised from name, age, sex and mobile number, so history and previous results come up, and duplicate patient records are avoided.
  • Repeat tests flagged when the same test was done recently, so staff can confirm it is intended before billing and processing.
  • Recollections and reruns linked to the original sample, so the reason, the new result and the old one stay together in one trail.
  • Previous result shown beside the new one at result entry and approval, for a quick sense check.

Built for you, not for everyone

Everything is customisable

Generic software asks the lab to change to fit the software. This works the other way round. Every screen, rule, report and workflow can be shaped to how your lab runs. The things you change often are kept in master sheets that authorised staff edit directly, with no developer and no waiting.

Illustrative mock-up. Prices and methods are examples.

Edit it yourselfPrices, packages, reference ranges, referrer codes, discount limits, shifts and stock items live in master sheets your team updates in minutes.
We build the restNew screens, report layouts, workflows, rules and integrations are built for your lab on request, usually within the same week.
Nothing changes silentlyEvery master-sheet edit is permission-controlled and recorded in the audit trail: who changed what, from what, and when.
YOUR LAB

Your data, your control

The entire database lives on a separate server, hosted by you

Your patients, reports, billing, staff records and files sit on a dedicated server that the lab hosts and owns. Nothing is stored on a shared vendor platform, so the data is always in your control.

  • Separate, dedicated server for your lab alone, never shared with other labs.
  • You hold the keys. Admin access, passwords and backups stay with the lab. Support access is given only with your permission.
  • No lock-in. Export everything at any time. No vendor can hold the data back or charge to release it.
  • Privacy by design. Patient health data stays under the lab's control, which supports its obligations under India's DPDP Act.
!
Important note on ownership

All of the lab's data (patients, results, reports, billing, staff and business records) belongs to the lab and can be exported at any time. The software itself, including its entire source code, design and logic, remains the intellectual property of the developer. It is provided for the client lab's use and cannot be claimed, copied, resold or transferred.

Side by side

This system vs. typical off-the-shelf LIS

32 points of comparison, from cost and data ownership to patient safety, reports, staff and growth.

ConsiderationThis systemTypical off-the-shelf LIS
Cost & ownership
Pricing modelOne platform with no per-user or per-report meter–Monthly SaaS, often billed per user, per report or per branch
Your dataEntire database on a separate server hosted by your lab, always in your control–Stored on a shared vendor cloud alongside other labs
Third-party servicesWhatsApp, SMS, telephony and payment accounts in your lab's name, paid at provider rates–Bundled by the vendor, often with a mark-up
Lock-inYour data is yours; export all of it at any time–Export friction and migration fees to leave
Fit & customisation
Fit to your workflowModelled on your current screens, catalogue and rules–Generic; staff retrain to the vendor's way
Master sheetsYour team edits prices, packages, ranges, discounts and templates directly–Limited admin settings; most changes need the vendor
Customisation speedNew screens, rules and reports built for you within days–Vendor ticket: weeks, or declined
Lab & patient safety
Manual-entry tests UniqueBlind double entry by two technicians for blood group and rapid cards–Single entry by one person, no cross-check
Collection-site details UniqueFasting, sample time, height, weight and clinical history flow into results and the report–Stops at the barcode; details stay on paper or are retyped
Analyzer interfaceResults imported automatically, with units checked against the report unit where the analyzer sends them–Results imported as sent; unit errors pass through
B2B requisition formsScanned and attached to each order, visible to the lab team for checks and disputes–Paper files, hard to find when a client disputes a test or bill
Manual entriesEvery hand-typed result is clearly marked on the worklist, at approval and in the audit trail–Typed and machine values look the same
Auto-approvalNormal results approved automatically under conditions you can change at any time, for faster reports–Every result waits for manual approval, or fixed rules the lab can't change
Typed barcodesA barcode typed by hand instead of scanned must be typed twice to confirm–Typed once; a slip can link the sample to the wrong patient
Repeat samplesReturning patients, recent repeat tests and reruns recognised and linked automatically–Each visit treated as new; duplicates and repeats go unnoticed
Critical valuesAlways double-confirmed before saving, plus automatic alerts to the doctor–Flag on the report only
Result releaseThree people in order: technician saves, senior technician reviews, doctor approves; the sequence is enforced–A single approve click, often by the same person who entered the result
Complex calculationseGFR by age (Pottel for children, CKD-EPI 2021 for adults), BMI, LDL and more, recalculated on any correction–One fixed formula, or worked out by hand
Reports
Client updatesAutomatic status updates: rejections with reasons, holds, critical results, requests for clinical history, and reports–Clients phone the lab to ask; rejections found out late
Report qualityQR-verified, pathologist-signed, branded, with age/sex reference ranges–Often template-limited
Graphical reportsBMI speedometer gauge, colour-coded bands and trend charts for any test–Plain numbers and flags
Report deliveryInstant WhatsApp, SMS and email delivery with OTP download–Print, or a separate portal
Operations & staff
Inventory + attendanceIncluded, in the same login–Separate products, or not offered
Attendance securityFacial landmark match plus GPS geofence on every punch–Card or fingerprint machine, or a separate app
Files & spreadsheetsBuilt-in Lab Drive and Sheets on your own server, linked to live lab data–Personal Google Drive, WhatsApp and USB drives
Customer careStaff can work from home through a CRM tailored to your cloud telephony provider, with masked numbers and full tracking–Front-desk phones only
Patients, marketing & growth
Website, CRM & paymentsOne patient record from website booking to payment to report–Separate website vendor, CRM and gateway, reconciled by hand
Loyalty & offersMembership plans, loyalty points and coupon codes applied automatically at billing–Separate tool, or tracked manually
Marketing analyticsFacebook, Google Ads and social media data tied to real bookings and revenue–Each platform's own dashboard, no link to revenue
Search engine optimisationKeyword-specific pages built from the live test catalogue, with Search Console tracking–Separate web agency, if at all
Lost clientsWeekly list of clients who stopped or slowed sending samples, with follow-up tasks–Noticed months later in the accounts, if at all
Business metricsBuilt around the owner's own questions; new ones added on request–Fixed report pack; custom reports cost extra

"Typical off-the-shelf LIS" describes patterns common to generic SaaS lab products, not any one named vendor.

The owner's view

What it means for the business

Protected revenue

Every test is priced from the catalogue and every discount is reasoned and logged, so billing leaks are caught at the counter.

Lower running cost

No per-seat licences and no separate subscriptions for billing, inventory or attendance. One system to run and maintain.

Faster turnaround

Auto-calculations, one-screen entry and approval, and per-investigation reporting move samples from received to signed faster.

Referrer loyalty

Doctors get their own portal to place orders and pull reports instantly. Convenience keeps referrals coming back.

Staff accountability

Geofenced, face-verified punches and a full audit log settle disputes over attendance and result edits before they start.

Room to grow

The foundation is built to add a second branch or a partner lab without re-buying or rebuilding.

Workspace

Lab Workspace: in-house Drive, Sheets & email

Today a lab's paperwork (QC logs, SOPs, temperature charts, vendor bills, outside reports, prescriptions) ends up scattered across personal Google Drives, WhatsApp groups, Excel files on one PC and pen drives. The Workspace brings all of it inside the same system, on the same private database, behind the same login and roles.

Illustrative mock-up. Shaded cells are pulled live from the LIS (samples, billing, TAT, stock), so nobody retypes numbers the system already has.

Lab Drive Files

Folders per department, drag-and-drop upload, in-browser preview of PDFs and images, version history, a 30-day trash, and full-text search, including OCR on scanned documents.

Lab Sheets Spreadsheets

A familiar grid with formulas, filters, charts and several people editing at once. Opens and exports .xlsx, so existing Excel registers move over as they are.

Live LIS data in sheets Unique

Insert live tables of daily registrations, collections, referrer business, stock balances or attendance. They refresh on their own, which Google Sheets can't do against your private database.

Patient-linked files Clinical

Prescriptions, ID proofs, outside reports and histopath images attach to the patient and the order, so they show up at result entry and on the pathologist's screen.

Ready-made lab templates Quality

Levey-Jennings charts with Westgard flags, temperature logs, reagent opening logs, equipment maintenance, daily cash closing and staff training records, all set up from day one.

Same roles, same audit Control

Sharing follows existing user roles. Every view, edit, download and share is logged. Links can be view-only, time-limited and watermarked with the viewer's name.

Why in-house instead of Google Workspace? Patient documents are sensitive health data. Keeping them on the lab's own server rather than staff members' personal accounts makes it clear who controls the data, supports obligations under India's DPDP Act, and means a resigning employee doesn't walk away with the lab's files. It also avoids per-user Workspace fees, and only this version can read live figures from the lab's own system.

Connected growth

Website, CRM, payments and metrics, linked to the lab

Most labs run their website, their patient follow-ups, their payment gateway and their reports as separate islands, and the owner stitches the picture together in Excel. This system plugs all four into the same system, so a visitor on the website becomes a booking, a payment, a sample, a report and a number on the owner's dashboard without anyone retyping anything.

One patient record runs through every step. Metrics feed back into the CRM, for example to remind a diabetic patient that their HbA1c is due again in three months.

Every Monday, automatically

Weekly list of clients who stopped sending samples

Each week the software compares every referring doctor, collection centre, hospital and corporate client against their own usual pattern. Anyone who has stopped, or slowed sharply, is listed for follow-up before the business is lost for good.

Compared to each client's own pattern, not a fixed number, so a small clinic going quiet is caught as surely as a big centre. Sent to the owner and team on WhatsApp and email every week, with a follow-up task created in the CRM for each client. Outcome tracked: whether the client came back after the visit or call, and what they said.

Illustrative example. Names and figures are placeholders.

A

Payment gateway integration

  • Counter UPI with auto-match. A dynamic UPI QR on the bill screen. Each payment marks its own invoice as paid, so nobody checks phones for "payment received" screenshots.
  • Payment links. Send a WhatsApp or SMS link for home-collection bookings, due balances or corporate invoices. The bill updates the moment it's paid.
  • Online prepaid booking. Website and patient-app bookings are paid in advance through a gateway such as Razorpay, Cashfree or PhonePe, with cards, net banking and wallets as well as UPI.
  • Daily settlement reconciliation. Gateway settlements are matched to invoices, with fees, refunds and short-settlements flagged, and a clean cash, UPI and card closing report.
  • Credit accounts for B2B clients. Collection centres, hospitals and corporates get credit limits, monthly statements and online payment of their dues.
B

CRM interlinked with the lab software

  • A single patient profile. Every visit, test, trend, payment, complaint and message in one place, pulled live from the lab system rather than copied into a separate CRM.
  • Leads from every channel. Website forms, WhatsApp, social media, missed calls and health camps land in one enquiry list with an owner and a follow-up date, and conversion into bookings is tracked.
  • Tailored for cloud telephony. The CRM is tailored to the specifications of your chosen cloud telephony provider, so the caller's profile and last reports pop up on screen when the phone rings, missed calls turn into follow-up tasks, and staff click to call from any patient or order.
  • WhatsApp and social media in one inbox. WhatsApp Business, Facebook, Instagram and Google Business messages arrive in the CRM next to the patient's record, so any staff member can reply with full context.
  • Clinical recall reminders. Repeat-test reminders built from actual results: HbA1c, thyroid, lipid profile, vitamin D, or any abnormal value the doctor wants rechecked.
  • Doctor and referrer relationships. Log field-executive visits, see each doctor's referral trend, and get alerts when a regular referrer's business suddenly drops.
  • Corporate and camp accounts. Employee health-check contracts, camp registrations and bulk reports, managed as accounts with their own pricing.
  • Feedback and complaints. Post-visit rating by WhatsApp, and complaint tickets with an owner and a deadline. Messaging stays opt-in and consent is recorded.
C

Public website integrated with the software

  • Live test menu and prices. Test and package pages are generated from the lab's own catalogue, so the website never shows an old price. Includes sample type, preparation such as fasting, and reporting time.
  • Book, pay and pick a slot. Choose tests or a package, pick a lab visit or home-collection slot, and pay online. The booking arrives in the lab system already registered.
  • Report download and QR verification. Patients download reports with an OTP. Anyone scanning the QR on a printed report lands on your lab's own verification page.
  • Doctor and client login. The existing referrer portal opens from the website under the lab's brand.
  • Search engine optimisation (SEO). Basic SEO is built into the website. Every test, package and service gets its own keyword-specific page and link, so people searching for a test or checkup in the area find your lab, and every enquiry flows into the CRM.
  • Keyword-specific links and data. Clean page addresses such as /tests/thyroid-profile, titles and descriptions written around what people search, structured data that tells Google the price, sample type and location, internal links between related tests, and an automatic sitemap.
  • Search results tracked. Google Search Console data (searches, clicks and position for each keyword) comes into the same dashboard as bookings, so the lab can see which keywords bring patients.

Basic SEO improves how easily your lab is found. Search rankings depend on Google and competition, so positions are tracked and improved over time rather than guaranteed.

D

Tailor-made business metrics

Not a fixed report pack. The metrics are built around the questions the owner actually asks, drawn from data the system already captures, and new ones can be added as questions change.

Revenue & leakage

  • Revenue by day, department, test, package and branch
  • Billed vs collected gap and outstanding dues by age
  • Discounts given, by staff member and reason
  • Gateway fees and refunds as a share of revenue

Referrers & patients

  • Business per doctor and centre, with growth or decline alerts
  • New vs returning patients, and repeat-visit rate
  • Recall reminders sent vs tests actually booked
  • Website and WhatsApp enquiries converted to bookings

Operations & quality

  • Turnaround time by test, shift and technician
  • Sample rejection, recollection and rerun rates
  • Critical values informed within the target time
  • Home collections: on-time rate and cost per visit

Cost & margin

  • Reagent cost per test and margin per test and package
  • Reagent wastage and near-expiry stock value
  • Samples handled per staff member and per shift
  • Outsourced-test cost vs price charged

Delivered as the owner's live dashboard, a morning summary on WhatsApp, and live tables inside Lab Sheets for anyone who wants to dig further.

E

Tailor-made loyalty programs, membership plans and coupon codes

  • Membership plans. Individual, family, senior-citizen or corporate plans with their own price, validity, member limit and benefits, such as a fixed discount, free home collections or an annual health check.
  • Loyalty points. Patients earn points on every paid visit and redeem them at the counter or online. Earning rates, rewards and expiry are all set by the lab.
  • Discount coupon codes. Create codes for campaigns, health camps, doctors or corporates, with limits by test, package, date, minimum bill, usage count and branch.
  • Applied automatically at billing. The counter, website and patient app check eligibility, apply the right benefit and show it on the invoice. Invalid or expired codes are refused.
  • No leakage. Every redemption is tied to a patient and a bill, recorded in the audit trail, and reported: which offers bring patients back, and what each one costs.
F

Online marketing and social media data in one interface

Paid ads and everyday social media activity both bring patients in, but each platform reports only its own numbers. Ad platforms report clicks and leads. They can't tell you which ads actually brought in paying patients. This software pulls the marketing data from Facebook (Meta) and Google Ads into the same system as bookings and billing, so the real cost of every patient and the return on every rupee spent are calculated for you. Metrics from all of your social media accounts sit alongside them, so promotion is planned on evidence.

  • Automatic data pull. Spend, impressions, clicks and leads come in daily from the Meta Ads and Google Ads accounts, with no downloading or copying into Excel.
  • Leads matched to real patients. Each ad lead lands in the CRM and is followed through to booking, sample and bill, using campaign tags, lead forms and coupon codes.
  • True cost calculations. Cost per lead, cost per booking, and return on spend by campaign, platform, test, package and area, based on actual billed revenue rather than platform estimates.
  • One view of all channels. Online ads sit next to referrer business, health camps, walk-ins and offers, so the owner can compare every source of patients on the same basis.
  • Social media metrics in one place. Followers, reach, engagement and post performance from Facebook, Instagram, YouTube and the Google Business Profile, including ratings, reviews, calls and direction requests.
  • Content that brings patients. Each post, reel or campaign is linked to the enquiries and bookings it produced, so the team knows which topics, formats and posting times work best.
  • Reputation tracking. New Google reviews and ratings are tracked and flagged for a reply, and trends are reported alongside patient feedback from the CRM.
  • Budget alerts. Campaigns whose cost per booking rises above a set limit are flagged, so money moves to what works.

Customer care, from anywhere

Customer care staff can work from home

With the CRM tailored to your cloud telephony provider, a customer care executive needs only a laptop or phone and an internet connection. Calls, WhatsApp chats and patient records reach them at home exactly as they would at the front desk. the lab can hire good staff from a wider area, at a lower overall cost, without adding office seats.

Lower staffing costNo desk, commute or office overhead, and the freedom to hire from smaller towns where salaries are lower.
Wider talent poolHire experienced, multilingual or part-time staff who could not travel to the lab every day.
Longer hours coveredEarly-morning and late-evening shifts are easy to staff, so patients always reach a person.
Full control from the labStaff see only the customer-care screens. Phone numbers are masked, downloads are blocked, and every action is in the audit trail.
Attendance and performanceLog-in hours are tracked, and calls answered, missed calls, response time and bookings made are reported for each person.

Everything else it covers

More capabilities, in the same system

Beyond the core modules, the software covers the rest of running a lab: the bench, quality, patients, marketing, payments, finance, HR and growth. All of it shares one login, one database and one audit trail.

Automatic client updatesPatients & CRM

Report status, reports, rejection reasons, samples on hold, critical results and pathologist requests for more details are sent to clients automatically.

Repeat sample identificationLab & quality

Returning patients, recently repeated tests, recollections and reruns are recognised automatically and linked to earlier records.

Scanned B2B requisition formsLab & quality

TRFs from B2B clients are scanned and attached to each order, visible to the lab team to catch inconsistencies and settle any later disputes.

Weekly lost-client alertsBusiness & finance

Every week, a list of referring doctors, centres and corporate clients who stopped or sharply reduced samples, with a follow-up task for each.

Personalised emailStaff & operations

Professional email addresses on your lab's own domain for staff and departments, within the limits of the database server hosting plan.

Work-from-home customer carePatients & CRM

A CRM tailored to your cloud telephony provider lets customer care staff handle calls and chats from home, with masked numbers, restricted access and performance tracking.

Search engine optimisationMarketing

Keyword-specific pages and links for every test and package, structured data, a sitemap and Google Search Console tracking in one dashboard.

Online marketing & social media analyticsMarketing

Meta and Google Ads data plus metrics from all social media accounts in one interface, matched to real bookings for true cost per patient, return on spend and content performance.

Loyalty, memberships & couponsMarketing

Tailor-made membership plans, loyalty points and discount coupon codes, applied automatically at billing and tracked for cost and return.

Analyzer interfacing (ASTM / HL7)Lab & quality

Two-way links with haematology and biochemistry analyzers. Worklists go to the machine and results come straight back, ending transcription errors. Where the analyzer sends units, they are checked against the report unit before a result is accepted.

Delta checks & smart reviewLab & quality

Flags results that differ sharply from the same patient's previous value, and catches improbable combinations before approval.

Auto-approval of normal resultsLab & quality

Results within the normal range that pass all set conditions are approved automatically for faster reporting. Conditions are easy to change; anything abnormal or critical is held for the pathologist.

Turnaround-time targets & delay alertsLab & quality

Each test carries a target reporting time, and samples running late are flagged on a board before a patient or doctor has to call and ask.

Outsourced-test trackingLab & quality

Track samples sent to reference labs, what they charge, and their TAT, and upload their reports into the patient's record.

Histopathology & cytology reportingLab & quality

Structured gross and microscopy templates with images for descriptive specialties, so histopath, cytology and FNAC reports are produced in the same system as routine tests.

Quality module for NABL / ISO 15189Lab & quality

IQC with Westgard rules, EQAS tracking, non-conformance and CAPA records, equipment calibration and document control, ready for audit.

Critical-value alertsLab & quality

When a panic value is approved, the referring doctor is alerted automatically and the call-back is logged with who informed whom and when.

Improbable-value guardLab & quality

Planned: a safeguard beyond critical values. Results so rare they are almost never genuine are treated as suspect by default — the software will refuse to release them until the value is reconfirmed on the same sample or a repeat sample is collected and tested.

WhatsApp, SMS & email report deliveryPatients & CRM

Reports go out the moment they're signed, along with booking confirmations, payment receipts and "sample collected" updates.

Patient app & online booking with UPIPatients & CRM

Patients book tests or packages, pay by UPI, choose a home-collection slot and download every past report in one place.

Home-collection phlebotomist appPatients & CRM

Assigned routes, live location, barcode scanning at the doorstep, and payment collection that syncs back to billing.

Interlinked CRMPatients & CRM

Enquiries from every channel, a single patient profile, result-based recall reminders, referrer visit tracking, corporate accounts and feedback tickets.

Cloud telephony, WhatsApp & social media in the CRMPatients & CRM

The CRM is tailored to your cloud telephony provider's specifications, so incoming calls pop up the caller's patient profile, missed calls become enquiries, and click-to-call works from any order. WhatsApp Business chats and Facebook, Instagram and Google Business messages land in the same CRM inbox.

Public website integrated with the softwareMarketing

Test and package pages generated from the live catalogue, online booking and payment, OTP report download, and QR verification under the lab's own domain.

Payment gateway & counter UPIBusiness & finance

Dynamic UPI QR on every bill, WhatsApp payment links, and automatic matching of payments to invoices.

Gateway settlement reconciliation & B2B creditBusiness & finance

Settlements matched to invoices with fees and refunds flagged, plus credit limits and online dues for centres and corporates.

Owner analytics dashboardBusiness & finance

Daily revenue, TAT, referrer performance, discounts given and stock burn on one screen, including on the owner's phone.

Tailor-made business metrics suiteBusiness & finance

Grows the owner dashboard into the full metric set above: leakage, referrer trends, retention, margin per test, and a morning WhatsApp summary.

Referrer incentives & statementsBusiness & finance

Monthly statements for each doctor and collection centre, with outstanding balances and business trends, generated without manual work.

GST invoicing & accounting exportBusiness & finance

GST-ready B2B invoices, daily cash and UPI closing, and a ready export to Tally or the lab's accountant.

Purchase orders & auto-reorderStaff & operations

Low stock raises a draft PO to the preferred vendor. Goods received update stock, and cost-per-test is worked out from actual reagent use.

Lab Workspace: Drive & SheetsStaff & operations

The in-house file store and spreadsheets described above, starting with QC and temperature templates.

Task managementStaff & operations

Assign jobs to staff with a due date, checklist and attachments, and track completion, so recurring lab tasks stop living on paper and WhatsApp.

Native Android attendance app & tablet kioskStaff & operations

One shared device at the entrance clocks a whole shift by face, with a phone app for staff who collect samples outside the lab.

Payroll from attendanceStaff & operations

Face-verified punches, leave and overtime flow into monthly salary slips, with no separate register to reconcile.

Duty roster, fines & complaintsStaff & operations

Plan shifts on a roster, apply and track late-arrival fines, and run a staff complaint desk on top of the biometric punches.

ABDM / ABHA integrationPlatform

Link reports to a patient's ABHA health ID and share them through India's digital health network as a registered health information provider.

Automated off-site backups & disaster recoveryPlatform

Encrypted nightly backups kept in a second location, with a tested restore, so the lab's data survives any single failure.

Multi-branch & collection centresPlatform

A second branch or franchise centre with its own stock, staff and pricing, while the owner sees consolidated numbers.

Running costs

Third-party service charges

Some features run on outside services that charge for their use. These charges are not included in the software. They are borne by the lab and paid directly to the service provider, with each account opened in the lab's own name.

ServiceUsed forUsually billed
Database server hostingThe dedicated server that holds your lab's data, backup storage and personalised email mailboxesMonthly or yearly plan
WhatsApp Business APIIntegration setup and sending reports, reminders, payment links and offers on WhatsAppPer message or conversation, plus provider plan
SMS gatewayOTPs, report alerts and campaign SMS, including DLT registrationPer SMS, prepaid packs
Cloud telephonyVirtual numbers, call pop-ups, missed-call capture and click-to-call in the CRMPer number and per minute
Payment gatewayUPI, card, net-banking and payment-link collectionsPercentage per transaction
Online advertisingAd budgets spent on Facebook, Instagram and Google campaignsAs set by the lab
Other licences & usage feesAny third-party software licence, domain, SSL certificate, email service or API the chosen features needAs per provider
No mark-up. The lab pays providers at their published rates, with invoices in its own name.
Accounts stay yours. Every provider account belongs to the lab, which keeps control of data, numbers and message templates.
Choose what you use. Services are only needed for the features the lab turns on, and providers can be changed later.

Ownership: the data belongs to the lab; the software and its source code remain the developer's intellectual property.